Media Production Services

• Country: Lebanon
• Summary: Media Production Services
• LBT Ref No: 79205201
• Deadline: 26 Feb 2023
• Financier: Self Financed
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: RFP-22-ARKLB0134-S2
• Purchaser's Detail:
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• Description:
• Request for proposals are invited for Media Production Services. Closing Date: Sunday, 26. Feb 2023 Intervention Sector(s): Advocacy & Awareness REQUEST FOR PROPOSAL MEDIA PRODUCTION SERVICES To: Bidder From: ARK Group DMCC (ARK) Subject: Request for Proposal (RFP) No. RFP-22-ARKLB0134-S2 Performance Period: February 2023 to August 2023 RFP Issue Date: Tuesday 21 February 2023 RFP Closing Date: Sunday 26 February 2023 RFP Closing Time: 12:00, Beirut-Lebanon time Deadline for Questions Friday 24 February 2023 This is an emergency requirement following an unsuccessful attempt to select a service provider under a previous RFP and potential service providers must be prepared to start delivery from Monday 27 February 2023. Proposals must be received by procurement@arkgroupdmcc.com before the stated deadline, Late or incomplete proposals may not be considered for award of contract. Instructions for the content, preparation, and submission of proposals are provided herein. A statement of work (SoW) is provided in annex 1. Suppliers are requested to notify ARK of their intention to bid as soon as possible, so that we can inform you of any updates or changes that may take place. 1. Purpose The purpose of this RFP is to request proposals from individuals, groups, or established firms based in Lebanon to create visual productions, record live events, and provide photographic services in various locations throughout Lebanon between February and August 2023. ARK has an urgent need to begin delivery as soon as possible and service providers must be able to start immediately. Further details of the work involved is provided in the SoW in Annex 1. 2. Description of Entity ARK is a stabilisation and development company committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through evidence-based programmatic interventions, policy recommendations, research and capacity-building. Working with local communities, ARK seeks to understand and then mitigate the negative effects of conflict and instability, enhancing social cohesion and resilience whist promoting human security, development and economic opportunity. ARK is registered in the United Arab Emirates with branch offices in the Middle East and Europe. 3. Procedure for Submitting Proposals and Award of Contract. Interested parties should provide an expression of interest (EOI) of their intent to submit a proposal to ARK as this enables us to inform potential service providers of any changes or updates that may occur. Potential service providers who are interested and qualified to providing media recording and production services are invited to submit their proposals by email to: procurement@arkgroupdmcc.com. The submission must be sent in two separate emails. The first email should contain a technical proposal, and the second a price proposal. The subject headings must clearly state the RFP number, the proposal type (technical or price) and the Supplier name. Example: RFP-22-ARKLB013-S2 - Media Production Services - Company Name: Technical Do not make any reference to cost or pricing in the technical proposal as the technical offer is evaluated on merit. Failure to follow these procedures may result in proposals being excluded from the evaluation process. Ensure you send your proposal before the RFP submission deadline stated on page 1. Proposals will not be accepted after the deadline. Discussions may be held to clarify proposals. If any such discussions are held, bidders will be notified that a best and final offer may be submitted by a revised deadline. The best and final offer provides the opportunity for bidders to revise their proposals based on additional information gathered during discussions. If a best and final offer is not submitted, the previous offer will be considered as final. Any questions regarding this RFP must be sent by email to: procurement@arkgroupdmcc.com on or before the date stated on page 1. Questions sent after this date may not be answered. Ensure the RFP number is quoted in all correspondence. ARK reserves the right to reject any or all proposals submitted and to request additional information if required. 4. Technical Proposal Format All proposals must be provided in the following format: a. An Introduction with a table of contents, and company information per the template below. Registered companies must provide their company registration documents, non-registered entities such as freelancers or sole traders will be required to provide identification documents before forming an agreement. Full Company Name * Trading name (if different from registered company name) Registered company address Website address * As per company registration document. RFP CONTACT DETAILS Contact name and title Email Phone COMPANY REGISTRATION DETAILS Trading status (Public Limited Company, Limited Company, Limited Liability Partnership, Sole Trader, Third Sector, Other. Please specify ) Registration date Registration number Trade license number VAT number Are you a Small, Medium or Micro Enterprise ** YES NO Do you have the legal right to work in Lebanon? YES NO ** See EU definition of SME https://ec.europa.eu/growth/smes/business-friendly-environment/sme-defin... Section 1. A single page of A4 paper describing your company and your field experience. Section 2. A single page of A4 paper describing your work experience. Section 3. A single page of A4 describing who will work on this project and how they will cope with the scale of work and travel. Section 4. The equipment that will be used to deliver each type of activity. See SoW in annex 1 for details of each activity. Please note any proposals that are sent in any other format will not be evaluated and no gain is achieved by sending a glossy company brochure or more documents than asked for in this RFP. 5. Price Proposal: (a) The bidder should submit a price for each individual activity described in annex 1: SOW, Activity Estimated quantity Break down of costs Price per activity (USD) Total Price (USD) 1 - Filming and live broadcast of townhall meetings to online platform (maximum of 6 hours each) (4 meetings) 2 - Writing, filming, and editing of 108 short two-minute videos (108 videos) 3 - Production of two-minute long vox pop videos with footage of community members (36 vox pops) 4 - Still photography of project activities and events (12 full days) GRAND TOTAL (If all activities take place) (b) In order to determine the reasonableness of the prices quoted, the bidder should break down their price proposal to cost components that make up the final price, such as labour costs, equipment hire, transportation, subsistence etc. For example, if serial 1 were to cost $XX, column d will list labour, equipment hire, and the combined cost place in column e. (c) The price proposal should be submitted in USD. 6. Evaluation Criteria Proposals will be evaluated over three rounds. In the first-round potential suppliers must meet the specified mandatory criteria. The second round evaluates and scores technical capability, and price offers are scored in the final round. The highest possible score for the technical and price proposal is 100. If several proposals are closely ranked, ARK may hold discussions with one or more of the proposers to assist with selection. The most advantageous offer will be determined by combining the technical and financial score and the highest scoring proposal will be selected for award of contract. The evaluation criteria are as follows: a. Mandatory Criteria. Proposals failing to meet the mandatory requirements will be eliminated: i. It is required that you hold a work permit or have the legal right to work in Lebanon as a person or entity. ii. Have a high level of experience of field work rather than studio production as our assignment requires the service provider to capture the moment rather than develop it in a studio. b. Technical Criteria (maximum 80 points). Provide a written response for each of the following criteria as outlined in section 4 of this RFP. Ensure each response is not more than one page of A4 paper. Tables, diagrams and images can be used and the guidance in the scoring table should be followed. i. Company description and field experience. (20 points). Provide a brief description of you as a service provider and your journey to where you are now. You must be able to demonstrate solid experience of field work. ii.Experience in providing media production services (20 points). Please provide details that illustrate experience in providing media production services, a list of prior clients and a description of services provided. Links to examples of productions and previous assignments to support your response is encouraged. Higher points will be awarded to proposals that match the services sought by ARK or describe and demonstrate how you intend to provide such services. iii. Qualifications and skills (20 points). Provide details of the employees who will carry out the tasks described in the SoW, their qualifications and experience, and why you believe they are the most suitable people to carry out these tasks. Responses which demonstrate innovation and achievement will be scored higher. iv. Quality and suitability of proposed equipment (20 points). Describe the type of equipment you will use to deliver each type of service to ARK and why this type of
• Documents:

 Tender Notice